If you own and operate a small business in Australia, then it is your responsibility to ensure your employees are provided with a safe working environment.
Work-related injuries and accidents are a serious issue across many industries, with a significant number of fatalities and workers' compensation claims being lodged each week.
According to Safe Work Australia, almost 100 people had died in work-related incidents in 2014 by the end of July. This amounts to nearly one fatality every second day. Reducing this number is an important work health and safety (WHS) consideration for any Australian business owner, as even one preventable death is too many.
Fortunately, SafeWork SA has released a seven step safety guide and checklist for small businesses. By following this plan, employers and owners will more effectively understand and meet their obligations regarding Australian WHS standards.
This action plan includes practical advice on how to improve safety in the workplace, with general information that can apply to a vast range of industries and occupations.
Seven steps to safety
There are many ways an employer can meet their obligations as a person conducting a business or undertaking (PCBU). Safe Work Australia explains that, as far as is reasonable practical, the primary duty of a PCBU is to ensure the health and safety of workers (and visitors to the workplace) is not put at risk.
In particular, it is vital that business operations and conduct does not create unnecessary hazards. This is why the seven step process is crucial for any persons launching a startup enterprise or running an existing small business.
The guide, released on July 30, encourages employers to work with their workers when addressing potential risks in the workplace. Safety improvements can be implemented more efficiently and effectively if all employees are aware of their responsibilities and requirements.
Prior to commencing the seven step process, PCBUs should compare their current operations with the WHS snapshot. This document helps employers identify where there is room for improvement and which areas should be priorities.
Once this has been completed, the seven step action plan should be put in place.
1. Set up a safe workplace
The very first action you need to take as a small business owner is to ensure the working environment is supportive of WHS standards. This includes investing in quality machinery, mitigating trip hazards and supplying any necessary personal protective equipment.
This step can generally be achieved by engaging a Safe Work representative to review your site. Once the potential hazards have been identified, policies and protection can be enacted to prevent accidents.
Other PCBU responsibilities include installing WHS information sheets and reporting procedures, to ensure workers and visitors are aware of crucial risks and practices. A common example of this is to have evacuation procedures prominently displayed in the workplace, where both employees and the public can find it.
As well as engaging the services of an official representative, employers should involve their workers in the WHS process. In South Australia, this is a legal requirement under the WHS Act (2012).
Your employees often have first-hand knowledge of the potential hazards they face during business conduct, so they can provide valuable insight into your WHS policies.
Consulting with your workers is not only beneficial for you, but will ensure that every worker is aware of the risks in the workplace. This review and discussion should take place whenever business processes and practices change, as any minor adjustments can affect potential WHS hazards – putting uninformed workers at risk.
3. Manage hazards
Once you have identified and addressed the numerous hazards in the workplace, ongoing management policies need to be put in place.
Having procedures in place will ensure that workers continue to follow WHS standards, particularly as regular reviews are made.
4. Train and supervise
Training is one of the most vital factors in improve WHS outcomes, as misinformed and untrained employees can struggle to understand and adequately address their risks.
Your WHS training requirements will vary depending on the industry in which your business operates. However, it is the duty of the employer to know and access the correct courses and programs for their staff.
For instance, any business that involves handling or working near materials that may contain asbestos could benefit from asbestos awareness training.
As well as investing in the required education, employers need to ensure that adequate supervision is provided to monitor new workers and those undertaking unfamiliar tasks. A competent supervisor will ensure that safety policies are being followed and correct procedures are in place.
5. Maintain safety
Once the required training and policies have been integrated into the business, employers need to regularly check that these processes are still being utilised and have remained relevant and effective.
Hazards and operations can evolve throughout the life of a business, which means that original WHS standards may not suffice for future risks. By carrying out regular reviews and maintenance, PCBUs can ensure best practice policies are in action at all times.
6. Keep records
Documenting injuries, incidents and near misses is an important legal requirement for any business. This includes recording any maintenance, inspections and tests you perform.
By keeping this information on file, you can respond when your Safe Work authority requests the reports – which may occur in the event of an accident. This will also make it easier for you to monitor health and safety in the workplace, so you can quickly and efficiently act when potential issues are identified.
7. Monitor and review
As your business grows and evolves, so too could the hazards. It is therefore vital that you regularly review and improve your WHS standards and policies to suit your changing business.
If you need any more information on monitoring WHS in your business, or would like to access the training your staff require, get in touch with the AlertForce team today.
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